ARTICLE VI.

ASSEMBLY OF DELEGATES

• All members who do not have any overdue membership fees and have paid their current membership fees can be a Voting Member of the Assembly of Delegates as follows:
  • Individual members. Each individual member shall carry a single vote.
  • Component Association representatives. Each representative shall carry five (5) votes for the Component Association and one additional vote for each ten (10) Affiliated Member in compliance with Article VI, Section 1 and major fractions over five (5) thereof. Such individuals shall also carry their respective single vote as stated above.
• The Assembly of Delegates shall be the highest governing body of the ASSOCIATION for setting policies, aims, and goals and for defining the relationships between the ASSOCIATION and the Component Associations. The Assembly of Delegates shall be the final authority over all affairs of the ASSOCIATION, unless otherwise stated in these Bylaws.
• Regular meetings of the Assembly of Delegates shall be held annually, and meeting location may rotate, depending upon selection of delegates, and not restricted to the USA. Special meetings may be called by the President, the Board of Directors, the Board of Trustees or by a written request from at least one-third of the Component Alumni Clubs, or by a written request of at least one-third of the Board of Presidents.
• The call for regular meetings of the Assembly of Delegates shall be sent in writing or by electronic mail to all Component Associations at least sixty (60) days in advance with a tentative agenda. The call for special meetings of the Assembly of Delegates shall be sent to all Component ASSOCIATIONs in writing or by electronic mail at least thirty (30) days in advance and shall state the purpose of the meeting.

  Component Associations shall be responsible for the dissemination of all the information to their delegates.

• All resolutions which will be presented to the Assembly of Delegates for action shall be filed with the Secretary General for notification to the Component Associations, the Board of Directors, and the Board of Trustees fifteen (15) days before the meeting. No such resolutions shall be accepted by the Secretary General which are not sponsored by a Component Association, the Board of Directors, the Board of Trustees, a committee of the Association, or by petition of at least thirty (30) Association members.
• Proxy votes can be cast upon receipt of a written statement of the proxy signed by the member or via electronic mail addressed to the Secretary General at least 24 hours before the meeting. Designated proxies must also comply with Article VI, Section 1.
• A quorum of the Assembly of Delegates shall be a simple majority of the Voting Members. If such a quorum can not be obtained, a second meeting shall be called within thirty (30) minutes, at which time the delegates present shall constitute a quorum.